Conditions of Sale by Auction

BIDDING & REGISTRATION

1. Any person wanting to bid must have registered, via the Hawke’s Bay Wine Auction or The Wine Auction Room websites, and have received a bidder number.
2. All registered bidders must agree to the Hawke’s Bay Wine Auction Conditions of Sale.
3. Bidder registrations are accepted:

• Prior to 5pm Friday 12^th September 2025, if registering online via the Hawke’s Bay Wine Auction website for in-room bidding or phone bidding
• Between 12.30-2.20pm on 13^th September 2025, if registering in person at the Hawke’s Bay Wine Auction

4. Phone bidding is by prior arrangement only. Please call Samantha Kershaw, 021 031 8957 to make the arrangements. NOTE: There are limited numbers of phone bidders that can be accommodated.

ONLINE & ABSENTEE BIDDING

5. Online and absentee bidding is available via The Wine Auction Room.
6. Registrations open Wednesday 3rd September 2025 at 9:00am through www.wineauctionroom.com
7. All online and absentee bidders must agree to The Wine Auction Room Terms & Conditions.
8. Absentee bids must be submitted at least 24 hours prior to the Auction.
9. If The Wine Auction Room receives identical absentee bids on a lot, and at the auction these are the highest bids on that lot, then the lot will be sold to the person whose absentee bid was received and accepted first.
10. Execution of absentee bids is a free service undertaken subject to other commitments at the time of the sale and The Hawke’s Bay Wine Auction and The Wine Auction Room do not accept liability for failing to execute an absentee bid or for errors or omissions which may arise.
11. Unlimited bids from absentee bidders will not be accepted.
12. The Hawke’s Bay Wine Auction and The Wine Auction Room accept no responsibility for any errors, failure to execute bids or any other miscommunications regarding the online bidding process.

BIDDING PROCEDURE

13. The auctioneers have the right to refuse any bid. Should any dispute arise then, at the auctioneer’s discretion, the lot may be put up for sale again at the preceding bid or the auctioneer may declare the purchaser.
14. Priority will be given to in-room bids.
15. All bids shall be at a per lot price.
16. Before commencement of the bidding for any lot, the auctioneer will announce if the seller has set a reserve price. The reserve price, if any, shall not be disclosed to bidders.
17. No person shall advance less at a bid than the sum nominated by the auctioneer and no bid shall be retracted after the fall of the hammer.

SALE FINALISATION

18. The highest bidder, subject to any reserve price, will be the purchaser on the ‘hammer price’.
19. On the fall of the hammer the highest bidder has entered into an unconditional contract to purchase the goods and shall immediately, upon the conclusion of the Auction, pay the full hammer price.
20. On the fall of the hammer, full payment is due immediately unless otherwise arranged. Payments can be made by EFTPOS, Visa, or Mastercard. Invoices may be issued or direct bank transfer authorised at the discretion of the Hawke’s Bay Wine Auction General Manager. Invoices will be issued for successful online or absentee bidders within 24 hours of the auction.

RISK AND OWNERSHIP

21. The full risk for goods, including (but not limited to) their storage and delivery, passes to the purchaser upon the fall of the hammer, unless the wine is yet to be blended, bottled, or produced. In such cases, risk passes to the purchaser upon completion of production, at the point agreed with the lot provider. Until that time, all care and responsibility for the wine remains with the producer.
22. The auctioneers accept no liability whatsoever for goods.

LOT INFORMATION

23. Unless specifically noted in the lot description, barrel lots do not include the barrel.
24. All barrel formats (octo, quarter, half, full), when bottled, will be labelled with a Hawke’s Bay Wine Auction label, fulfilling legal requirements for labelling. In some instances, it may be the producers label.
25. Barrel formats may be bottled in Magnums only by prior permission of the winemaker. In some instances, there may be additional costs for bottling to Magnums.
26. Any delivery costs are at the buyer’s expense. Additional storage and delivery charges may be issued for wine not uplifted within the timeframe requested by the lot provider and for which no sufficient delivery instructions have been given.

OTHER PROVISIONS

27. All individual and syndicate bidders must be 18 years or older as of 13^th September 2025. A valid ID may be required upon collection.
28. The purchaser shall not be entitled to reproduce any work.
29. No intellectual property in any goods sold shall pass to the purchaser.
30. No goods are to be removed while the auction/selling is in progress.
31. Hawke’s Bay Wine Auction Charitable Trust is not responsible for condition or storage of wine after sale.
32. All wine is sold ‘as is’ no warranties are offered by the auctioneer or Hawke’s Bay Wine Auction Charitable Trust.
33. All winning bids at the Hawke’s Bay Wine Auction are considered purchases, not donations, under New Zealand tax law. While successful bidders will receive an invoice/receipt for their purchase, a donation receipt cannot be issued.